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Hot August Nights Event Vendor Space Hot August Nights Reno Swap Meet FAQ
Please read this FAQ before calling for information.
What is the Swap Meet Hotline?
The Swap Meet Hotline is 530-307-9999

Where can I find the Swap Meet Office?
The Swap Meet Office is located at Gate 6 off Sutro Ave.

What hours is the Swap Meet Office open?
Wednesday: Noon to 5 PM
Thursday and Friday: 6 a.m. to 5 PM
Saturday: 6 a.m. to 5 PM
What type items may I sell?
MUST BE AUTO RELATED. No calendar girls, vulgar products/services or signs, food, beverage, crafts, flea market items, drug paraphernalia, knives, guns, plants, novelty flags or blankets, new toys or any other items deemed unacceptable will NOT be allowed.

What types of spaces are available?
Outdoor spaces are available in the open area as well as covered areas in the Pavilion or Cutting Arena.
Indoor spaces are available at the Nostalgia Fair.

When do I set-up?
Set-up is Wednesday.

May I be open on set-up day?
Yes.

When is tear-down?
Saturday after 2:00 pm. Must vacate by noon Sunday.

Is there a space preference?
Previous vendors have first choice of their previous year spaces until April 15. Space assignments depend on seniority, the date your order is received and the number of spaces ordered.

Can I get a space on the isle?
Isle and end spaces are virtually impossible to get. If paid for and not available, we will refund the difference.

What happens if I donít show up at the event?
We reserve the right to re-sell spaces not occupied by Thursday 8 a.m. No-shows relinquish preference rights.

Will I receive a refund if I canít attend?
Refunds will be made prior to 45 days of event.

Will I receive any passes with my space?
You will receive two passes for the first space and one pass for each additional space thereafter. Maximum 6 passes.

Are extra passes available?
Extra passes are available for purchase at the Swap Office on Wednesday and Thursday only.

What about generators or other noise causing equipment?
No noisy generators. Excessive stereo display noise is not allowed. Objectionable sound and lyrics will not be tolerated. We ask that you be considerate of your neighbors. No generator use after 10:00 PM or before 5:00 a.m.

What should I do if there is inclement weather?
Make sure that your merchandise and canopies are secured for afternoon wind gusts. We swap rain or shine.

Can I get around the premises on my scooter?
Scooters, golf carts, mopeds, skateboards, skates, bicycles or motorcycles are NOT permitted on RLEC Swap Meet Grounds.

Can I use a scooter if I am handicapped?
Single Occupancy Handicap (ADA) approved scooters will be allowed for handicapped individuals.

As a vendor, do I charge Nevada Sales Tax?
Nevada Sales Tax is 7.375%. WPE will supply you with a Nevada Sales Tax Form. This form and your sales tax must be returned to the Swap Office no later than 6 pm on Saturday.

Is there power available in the spaces?
Power is available in the Pavilion only. We do not guarantee that power is always available.

Is security provided?
Security is provided Thursday, Friday and Saturday. There is no security on Saturday evening. Area is extremely large and neither WPE, HAN, or any of its employees shall be held responsible for any loss or damage occasioned by theft, fire, smoke, acts of God, public enemy, riot, civil commotion or other insurable hereto with respect to any loss or damage. It shall be the responsibility of WPE and exhibitor respectively to secure their own insurance or otherwise protect themselves and its property against any such loss or damage.

Can I purchase vendor space at the gate?
Space may be purchased at the Swap Office.

Can I stay in my space overnight?
Overnight camping in your vendor space is permitted. (No fires allowed.) Generators should not be used from 10:00 PM to 5:00 a.m.

Are hotel rooms available?
Discounted rooms are available for vendors. Contact Western Pacific Events for information.

Where can I store my trailer?
Contact HAN at 775-356-1956 for trailer storage area.

Is there a place to display my vehicle for sale?
We have 150 indoor spaces as well as 600 outdoor spaces to display vehicles for sale.

If I display a vehicle for sale in one of the arenas, do I get passes to the swap meet?
Each car in the indoor or outdoor car area will receive one gate pass.
Western Pacific Events manages vendor space for these premier Hot August Nights Venues